Home Administrator


Pay Rate: 9.60 per hour
Hours: Full Time
Contract: Fixed Term
Location: St Aidens Cottage - Durham
Job Ref: STAHA


We require an Administrator for our Care Home in Durham on a fixed term 6 month maternity cover contract.

This positions requires the candidate to:

  • Maintain accurate and complete financial records of the home in line with Company policies and procedures, using computer and manual systems.
  • Prepare and issue regular Management Reports within the prescribed timescales.
  • Process receipts of monies against clients accounts. Maintain records.
  • Ensure continuity of payroll.
  • Arrange the accurate calculation of gross wages on a weekly basis using computer and manual systems. Maintain staff attendance records.
  • Maintain complete files for clients and staff members in line with the Company’s policies and procedures.
  • Support recruitment campaigns. Prepare and post job advertisements, screen applications, arrange interviews, participate in selection process, and administer pre-employment tests as required.
  • Provide administrative / secretarial support to the Home Manager eg typing, filing, dealing with correspondence etc within given timescales.
  • Operate office equipment such as fax, photocopier and computer as required.
  • Answer the telephone, respond to enquiries from clients and visitors and redirect enquiries in a friendly and efficient manner.
  • Arrange and calculate monthly stock takes and costs.
  • Participate in staff and client meetings as and when required.
  • Report immediately to the Home Manager, of Person in Charge, any illness of an infectious nature or accident incurred by a client, colleague, self of another.
  • Understand and ensure the implementation of the homes Health and Safety policy, and Emergency and Fire procedures.
  • Ensure the security of the homes is maintained at all times.
  • Report to the Home Manager, or the Handyperson, any faulty appliances, damaged furniture, equipment or any potential hazard.
  • Ensure that all information of confidential nature gained in the course of duty is not divulged to third parties.
  • Adhere to all Company policies and procedures within the defined timescales.
  • Carry out any other tasks that may be reasonably assigned to you.

Requirements for the role:

  • Previous administrative experience
  • Good numerical and word processing skills
  • Attention to detail
  • Knowledge / experience of MS Word and MS Excel
  • Good communication and organisational skills
  • Professional telephone manner
  • Genuine interest in working within a caring environment
  • Maintain confidentiality

This is a fixed term contract of 6 months for maternity cover.

Monday to Friday: 8.30am - 5pm

£9.60 per Hour

Paid Holidays

Full training provided

Don’t worry if you have any questions, we will have a chat with you once you have applied and put your mind at ease on any questions you may have regarding joining our team!

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